agendaCrabapple Middle School Governance Council

Date | time 08/27/2024 | 8:15am | Location CMS Conference Room

SGC Members

Dr. Rako Morrissey, Principal |Emily Mimbs, Teacher | Sally Cook, Teacher |Daniela Martin, Appointed Staff |Lauren Pritchard, Appointed Staff |Stephanie Christiansen, Parent | Shanna Allison, Parent | Erin Athey, Parent |Linda Porter, Community Member | Michelle Gantenbein, Community Member |

Time	Item	Owner
8:15am	Call to Order	Dr. Morrissey
8:15am	Action Item: Approve Agenda	Dr. Morrissey
8:16am	Action Item: Approve May Meeting Minutes	Dr. Morrissey
8:17am	Discussion Item: Introduction of Members	Dr. Morrissey
8:22am	Action Item: Determine and approve Chair, Vice Chair & Parliamentarian	Dr. Morrissey
8:27am	Action Item: Determine Council Committees – Budget, Outreach, & Principal Selection	Dr. Morrissey
8:34am	Discussion Item: Charter Fund ideas	Dr. Morrissey
8:40am	Discussion Item: School summary – August	Dr. Morrissey
8:45am 8:50am	Action Item: Draft October meeting agenda Action Item: Meeting Adjournment	Dr. Morrissey Dr. Morrissey

Meeting Norms

Silences Phones | Be Respectful of Others’ Opinions | Work for the Good of All Students

* All councils are required to have a Principal Selection Committee.  The committee should be comprised by the SGC Chair and three additional voting council members.  While the committee will not convene independently, members of the committee will participate in the principal selection process lead by the Zone Superintendent in the case of a principal vacancy.

 

Notes and Reminders

Below are some tips and additional details about the items listed on the first page of this document.

* Setting the date, time, and location of your meeting: It is a great idea to set your meeting schedule for the entire fall semester (if not the entire year) at your first meeting.  Get this information posted at your school and on your SGC website and you will have already covered many requirements of the Open Records and Meetings Laws.  It is important that SGC meetings are scheduled outside of school hours so that staff members can attend if they would like to do so.  If your meetings will be held virtually, make sure to include a link so that members of the public are able to view the meeting on-line.

* Action items: All action items require a motion, a second and a vote (even seemingly simple things like the agenda and meeting minutes need to be voted on).  Remember that principals and student members are not voting members, so even if they are designated as an owner of an action item, the voting members of the council will be responsible for motioning, seconding and voting on the item.

* Discussion items: These are agenda items that solicit feedback from council members.  They do not require a vote.

* Informational items: It is common for councils to receive updates throughout the school year related to the day-to-day management of the school or district happenings.  Informational items are usually meant to keep the council up to date on important topics even if they do not fall under the purview of the council.  These items do not require a vote.

* Running the first meeting: Note that in this agenda the principal runs most of the meeting until the point at which officers are elected and the newly elected chair takes the lead.  This is a great practice as there will not technically be a standing chair at the beginning of the first meeting of the year.  (Note: if the previous chair is still sitting on the council, they are welcome to run the beginning of year meeting until a new chair is elected)

* Staffing your committees: Remember that all SGC members should be a part of at least one committee.  The Budget and Finance Committee and the Communications and Outreach Committee require a Chair (any voting SGC member), the principal, three voting SGC members and can have up to three additional SGC or external members.  Also, every school needs a Principal Selection Committee regardless of whether they believe that their principal position might become vacant.  This committee is comprised of the SGC Chair and three additional voting SGC members.

* Nominating a representative for the Superintendent’s Parent/Community Advisory Council: All schools are asked to select a representative to serve on the Superintendent’s Parent/Community Advisory Council.  This group meets monthly with the superintendent to provide feedback and receive updates on important issues affecting FCS schools and local communities.  Meeting dates/times/locations will be sent out to representatives prior to the first advisory council meeting.  If a representative is unable to attend a meeting, another member of the council can attend in their place.

* Drafting your next meeting agenda: It is a best practice to draft an agenda for your next meeting at the end of each meeting to help your council plan its upcoming work.  If unforeseen events require a council to modify the agenda, the council can simply edit the agenda and vote to approve the modified agenda at the beginning of the next council meeting.

Crabapple Middle School 

School Governance Council  

August meeting summary 

 

Date: August 27, 2024 at 8:15am 

Members present: S. Cook, R. Morrissey, E. Mimbs, S. Christiansen Butler, L. Pritchard, D. Martin, S. Allison, E. Athey 

Members not present: L. Porter, M. Gantenbein 

Meeting was called to order at 8:16am.  

The August meeting agenda was motioned for approval by E. Mimbs and seconded by Christiansen Butler. 

The May meeting summary was motioned for approval by Christiansen Butler and seconded by Pritchard.  

Officers were nominated and approved by the council.  

Chair: Martin Vice Chair: Christiansen Butler Parliamentarian: Mimbs 

Council members were selected for the Budget, Outreach, and Principal selection committees 

Budget: Cook, Mimbs, Martin, Pritchard 

Outreach: Allison, Athey, Christiansen Butler, Porter, Gantenbein 

Principal selection: Martin, Allison, Athey 

Dr. Morrissey gave an update around the opening of school. CMS lost a teacher allotment. 

The date and method of the meetings was established. The council will utilize a hybrid method for members who cannot physically attend meetings but can participate remotely. The last Wednesday of the month will be standing meeting day. 

The agenda for the September meeting will include the strategic plan, charter fund ideas and communication ideas around branding of CMS. 

The meeting was adjourned at 8:50am.